"Do I look like someone who is here to help you?" United O’Hare counter staff disappoints

Mike was waiting for his flight from Chicago to Detroit. It had been a long day for him. He had been working in Minneapolis earlier in the day and this was his last leg home.

He noticed on the board that his gate had been changed from 30 to 28. Knowing that there are sometimes mistakes he walked up to a uniformed United gate person who was standing at the counter. “Hi, is the flight to Detroit now leaving from 28?” “Do I look like someone who is here to help you?” she barked. “Er, well, yes, you are at the counter in uniform.” he replied. “This counter is closed.” was the last thing she said to him.

Mike walked over to another uniformed gate person to ask the same question. Her reply was “Just look at the board.” and she was done talking to him, too.

Mike was astounded that he would be treated so badly. He vowed to never fly United again. I can’t blame him. There is no excuse for the treatment he received. “Do I look like someone who is here to help you?” May be one of the most outrageous statements I have ever heard from a customer service person.

I know that the gate personnel are not richly compensated, but with attitudes like the ones Mike encountered, I think that they need to find new work — somewhere far away from customers.

Nordstrom is listening — and that is a good thing

I recently wrote an “open letter to Nordstrom” and then tweeted the url for everyone to read. People commented on my post that I should send this letter to Nordstrom. I didn’t even have a chance to think about it because not more than 5 hours after I had posted my article I got a letter of apology from the corporate office. It seemed sincere and asked for details about the event that I blogged about.

Now THIS is how a company should be using Twitter. Many of us use Twitter to “talk” or maybe worse, “sell”, but he companies that are really ahead of the curve are using Twitter to listen. Between Google alerts and Twitter, a company can keep updated on what their customers are thinking and talking about.

Before the electronic information revolution, a company would have to read letters, maybe do surveys, and walk the floor to get a better understanding of what their customers really felt about them. But, all too often, customers never complain (or compliment) a company directly. Instead, they would sit over a cup of tea or a beer and tell their friends and family. If the story was really juicy, whoever heard the story might then tell their friends and family. 

It’s great that companies now can get real-time, unfiltered comments from their happy and unhappy customers. The trick, of course, is to do something with all of this input, and do it right away. Contact the author if you can, and if not, post an open apology. Internally, address the problem through training.

Start listening to your customer. You might not always like what you hear, but at least you will learn some things and be in a position to do something about the problem.

There’s a reason that Nordstom is a leader in customer service—it’s because they are extremely responsive to their customers. See what you can do to emulate them.

By the way, Nordstrom if you are listening, all is forgiven.

An open letter of apology to Nordstrom counter staff

Hi,
I am writing to you to apologize for my rude behavior yesterday. My girlfriend and I were looking for makeup, came up to your counter and interrupted the conversation that the three of you were having with one another. Yes, my mother raised me better than that. She did tell me it was disrespectful to interrupt a conversation. But, you know me, I just had to find out about the eye shadow your company sells.

Now, I am sure your conversation must have been important because you were so engrossed that you never even saw us standing there. Maybe you were talking about how Michigan, our state, has been so badly hurt by the recession—perhaps more than any other state in the nation. Or, maybe you were commenting on how Nordstrom, usually very busy, was essentially empty of customers that day. Maybe you were chatting about how if business didn’t pick up, you might all lose your jobs. Whatever it was, we could clearly see your conversation was way more important than us.


The nice thing is, that although we interrupted you, once one of you pointed to the makeup we asked about, you went right back to your conversation.

Here is my promise to you: I will never, ever, ever, bother you again. You can count on it.

Best wishes
Laurie

I Am NOT a Table: aTale of Medical Customer Service

This morning I went in for a medical procedure, and left with some pretty strong opinions on how medical personnel can improve their customer service.

The first nurse I encountered was perfect. She walked in, greeted me immediately, introduced herself, and then, told me step-by-step what she was going to do. So that there were no surprises, she explained that she was inserting an IV in my hand, commenting that this would be the last pain I would feel for the rest of the procedure. It went down hill from there.

"I Am NOT a Table": Lesson #1
The anesthesiologist was the next person in the room. He walked in, placed my medical records on my legs (No! I am not a table) and then proceeded to review it without either greeting me or introducing himself. A few minutes later he finally decided that I could know who he was and introduced himself.

Customer service tips:
Do not use the patient as a surface to place your records, there are tables in the room. It is disrespectful to use the patient as a table.

When you walk in the room, introduce yourself to the patient immediately. The patient shouldn’t have to guess who you are and why you are there. It is stressful enough without the added mystery. What may seem like seconds to you can feel like an eternity to your patient.

"I Am NOT a Table": Lesson #2
I was then wheeled into the procedure room. The anesthesiologist nurse complained to me that she was starting to get sick and her throat was hurting her.

Customer service tip: If you are sick, you have no business working with patients. And even if you feel that you have taken every precaution to not spread your illness, there is no need to discuss it with your patient.

"I Am NOT a Table": Lesson #3
As I was waiting, other medical personnel were in the room. They all started chatting with one another as if I was not in the room, or, to continue my metaphor, like I was merely a table.

Customer service tip: The procedure room is not a place to chat with one another. If you want to chat you can talk to the patient, unless they prefer quiet, in which case you should be quiet. Not including the patient in your conversation is disrespectful and unprofessional.

"I Am NOT a Table": Lesson #4
As I was lying on the gurney I started to feel woozy. I had no idea why. I asked the nurse why I was feeling that way. She responded that she had started to giving me a sedative.

Customer service tip: Do not start giving medication without informing the patient what you are doing and explaining how she might feel from it. Feeling woozy shouldn’t be a surprise. Once again I felt like a …yes you guessed it “a table.”

So medical personnel, whether you are a Doctor, nurse, or whatever, remember that the person lying on the gurney is your customer. Treat this person with respect. Not only is it the right thing to do, it makes good business sense. If your customer/patient doesn’t like how you treated her she might never come back, or she may tell all her friends not to go to you, or even worse—she might write an article about you.

Do You REALLY want Kevin Smith to be Your Spokesperson?

My guess is the answer is a resounding "NO!" especially if you are Southwest Airlines.

Recently Kevin Smith was kicked off a Southwest Airlines flight because he was too fat. He started tweeting about it, and I mean tweeting non-stop.

When Kevin Smith tweets, people listen. People like CNN, TMZ, People Magazine and Larry King. People who are more than happy to share Smith's story of bad customer service.

All of a sudden, Southwest had to start handling a public relationship nightmare. They now are in the position of having to try to overcome tons of bad publicity.

The whole notion of bigger customer's having to buy two seats has been in the news recently. But this is different. This is a man who fit in his seat without having to have the buckle extender.

It of course makes you wonder how many other people have had to deal with this embarrassing situation. Smith was mortified to have to take the walk of shame off the plane. Yes he is a celebrity, but NO ONE should have to be taken off a plane in this way.

In his smodcast Smith says...
"There is no customer service whatsoever left, I am not going to say in this whole country...
But how do you show that little interest in somebody who like holds sway over your ...job?"

He has a great point. All of us, not just celebrities, holds sway over the jobs of the people who serve us.

Now I am not saying that anyone should lose their job over this incident. Just that if you are in the customer service business you really should provide exceptional customer care.

What is adequate compensation for being stuck for hours on the tarmac?

It seems that more and more passengers on planes are being stuck for hours on the tarmac without, food, water or working bathrooms. I asked Linked In members to answer the question: “What is adequate compensation for being stuck for hours on the tarmac?” The following are some of the answers:

“Honestly I don't think there can be any perfect compensation. You can't replace time.... and time is essentially what all of the passengers lost. Time spent with children, parents, grandparents, clients, bosses... take your pick. None of which can be gotten back. What is more bothersome is that lack of true compensation is only intensified by an airline, regulating authority, and any other number of persons who weren't willing to go beyond "the book" and come up with a solution to the problem.

How do you compensate for 5 hours? Starting with an apology and responsibility would be a good start.....” B. Smith

“I would want 2 complimentary First Class tickets with open ended dates to whatever location I choose. And free drinks whilst on the tarmac.” S. Andrade

“Free travel for life on that airline, should I ever wish to use it again (highly unlikely). At least $1,000 per hour for each and every passenger, plus extra compensation for any business lost as a result, plus a harassment fee of $10,000 per person.” F. Feather

“The thing to realize about compensation (or free blankets or free scotch or anything else) is this: There isn't some great pot of money lying around at an airline that they can use for stuff like this.

If an airline had to compensate passengers there would be only one way they could fund it: By raising fares - And that would impact you and me.

What I would much prefer would be a clear mechanism whereby passengers could buy insurance options which are presented 'in their face' at the time of ticket purchase that would cover them for the duration of their itinerary. The insurance would provide compensation due to delay or would get you on another carrier (if available) if you're delayed more than X hours or whatever.” G. Glave
“At a minimum: a free round-trip ticket and a handwritten letter of apology from the CEO.” J. Chernin

"Ultimately the people need to be shown that the problem is being fixed so it does not happen so often. I read the blog of the leadership of FAA, DOT. There were tons of people complaining about similar incidents that did not make it into the news media. The airline industry is entirely too cavalier about the inconveniences for their customers.

I accept that when there is a snow storm, or earthquake, or other severe emergency, it is not unreasonable that people might be stuck in a transportation facility for many hours without access to working toilets, food, medical services etc. and some people die in such conditions. Children are much more vulnerable to this semi-torture than adults. The transportation service should pick up their medical support for several years, in case of complications.

However, there have been several recent incidents where a plane was diverted from primary city due to thunderstorm, landed at an airport where the weather was fine, the toilets were fine, the security was fine, there was no logical reason why the passengers could not have had access to food, comfort, toilets, phones, etc. except that the personnel running the facility were brain dead on what could be done outside their normal routine, overworked, did not want to phone their supervisors at 3 am for guidance. Then next morning, when higher authority showed up for all relevant agencies ... airlines, airport, security ... it was a massive buck passing operation, no one was in charge, no one was responsible, the only stuff they had to do was obey some laws prohibiting plane crews from flying when they so tired from being awake & working for over 24 hours, so they had to be replaced, but there was no law to protect the customers, so tough luck, they get to continue to their destination arriving 24 hours after departure, on a plane whose toilets still not working, because while there is some law that a plane is supposed to have toilets working, that law does not get enforced.

There needs to be like a 911 for the news media, to inform them where there are planes, etc. that have been where how long, so that the news media can then descend on the homes & offices of the relevant airlines and other folks in charge, to ask how come. I would like to see people who are at ticket counter of airline X, or going to buy tickets at airline X, being asked by news media people what they think about airline X causing passengers to be stuck on runway for so many hours, and does that mean they might switch to airline Y?

There needs to be a 911 for this kind of situation to government authorities, after the passengers have had to wait more than some reasonable time interval, where the CEOs and other top managers of the transportation facilities involved are taken by police to a jail where there is no working toilet, no food, nothing to drink, not even water, no access to medicines, no comfortable place to sit, provided with phones & informed that they get to stay in that jail until
(a) their customers have got quality relief and compensation
(b) they (the CEOs etc.) have been in the jail for 2-3 times the time duration their customers were without working toilet, food, etc.
(c) when they get out, they go straight to hearing with a judge, where they need to give satisfactory explanation how this happened & what they have done to prevent it happening ever again.” A. Mcintyre


“If you compensate the 'victims', and such conclusion and characterization ought to be validated, you stand to repeat the issue and create more victims. If you penalize the root of the problem, the people whose chain of decision making leads to these situations, and I am not pointing to anyone here as I have no basis to do so, then you may give those folks the right incentive to go out of their way to deplane that next batch of victims. A win-win situation for all.” H. Benamar

What do you think is adequate compensation? Write and share your opinion!

Seriously, you don't want my business?

I need your help. I want to hear your stories. Tell me about the many ways that businesses tell you that they don't want your business. Please post your stories here or email them to me at lauriebrown@thedifference dot net.

Here is a favorite of mine:

My sister-in-law was recently visiting NYC and wanted to buy a pair of comfortable walking shoes. Her husband googled "Comfort shoes New York." He found a number of shoes stores, one of which was Treadeasy shoes.

She called the number and this is the conversation:

Treadeasy shoes (TS): Hello

Sister-in-law (SIL): Hello, is this comfort shoes?

TS: (Deep sigh) NO! This is TREADEASY comfort shoes.

SIL: Well I am looking for comfort shoes and my husband looked on the internet and your number came up.

TS: (Sigh) This happens ALL the time. You need to return some shoes? They are on the internet and we are not. We are referral only. DId someone refer you?

SIL: No, I am just looking for comfortable shoes.

TS: Well our shoes start at $250 dollars and I am not sure THAT is what you are looking for.

SIL: Well, you are a shoe store, right? And I am looking to BUY some shoes.

TS: (Laugh) Well, OK.

SIL: Where are you located?

TS: Well, we can meet you on 42nd st.

By this time my sister-in-law was tired of trying to give this business her money. She thanked the woman and ended the conversation.

Now to be fair, maybe there is a great deal of confusion about the differences in the stores. But imagine if the conversation went this way instead.

TS: Hello. Treadeasy shoes. My name is______________. How may I help you?

SIL: I am looking for comfortable shoes.

TS: Well, that is great. We specialize in high end comfort shoes through referrals. May I inquire who referred you?

SIL: Actually we found you on the internet. Is there anyway that I can still buy from you?

TS: Of course. Let me tell you a little about our business and how we can show you our shoes.

Now, I don't know their business model. But, I truly believe that a warm greeting and not showing frustration is a good start no matter what your business model is.

I would like you to think about the way that you make it difficult for people to give you their money. Try instead to be warm, helpful and gracious. I can't imagine ANY business in this economy that doesn't need each and every one of their customers.

Good Old Fashioned Customer Service is New Again

I just read an interesting article in the Bay City Times, about retailers in Bay City Michigan. I am sure you are aware of how tough things are in Michigan. But the retailers in this small town have figured out what to do to keep their customers. Not surprisingly, their secret is, as they say, "good old fashioned customer service and building relationships"

In the article, Susan Yaklin-Everson, a co-owner at Violets Blue, said that "she is going the extra mile on customer service." Water Front Market owner Greg Schultz said "he's surviving a tough economy by putting himself in the customer's shoes."

These simple ideas can make a huge difference in YOUR business. I recommend that you (or a friend or family member) pretend that they are a customer and try to do business with you. They should look at your policies and processes. Your phone system, can they get to who they need easily (no far cheating on this one?) Have them pretend that they don't have the secret direct number. Have them try to return something, or make an appointment or reservation.

Most businesses that I have worked with have found that they made it hard for their customers to do business with them, in one way or another. You might be surprised at how hard you have made it for your customers.

Do what they are doing with great success in Bay City, go back to providing good old fashioned customer service and start today.

Can You Afford to Give Exceptional Customer Service in Tough Economic Times?

Okay, perhaps the better question is "Can you afford not to?

Recently, J.D. Power and Associates reported that exceptional service satisfaction enhances automotive dealer and manufacturer profitability by improving customer retention even as sales decline.

I have one comment on their finding. "Duh!"

OK, seriously, they are absolutely correct. NO business can afford to NOT provide exceptional service 100 % of the time.

You have experienced it yourself. You walk into a business, whether it is your physician’s office, a fast food franchise, a department store or the offices of a large corporation, and you are welcomed like a valued guest. The greeting you receive is warm, sincere and immediate. The rest of your experience is made better by this simple act. But, you have also experienced the completely opposite experience—probably more often. You walk in and you are treated badly or maybe worse—totally ignored. No matter how positive the rest of your experience with this business may be, you are much less likely to be a satisfied customer.

Great customer service has always been important. But, in these tough economic times, businesses can’t afford not to get their customer service absolutely right. And yet, more often than not, this best practice eludes most service providers.

An online survey showed that 77 percent of customers will never return to a business simply because of how they were greeted. Most of them leave without ever saying why. With that huge of a loss in business, it’s clear all businesses need to greet their customers properly.

Today, create goodwill and great experiences at your business by providing exceptional customer service. Write and share what you did.

The Power of a Handwritten Note

There is something special that happens when someone takes the time to put pen to paper and leave a thank you for your kindness or business. I was recently a guest at Crowne Plaza in Philadelphia and I left a tip for the housekeeper. (Note: I really am a good hotel guest, I don't leave a mess and my towels are always hung up.) Even though I always leave a tip for the housekeeper something different happened. This time I got a note back from her. I was delighted.

By simply putting writing that note she created the begining of a relationship with me. Do you think I made sure I left another tip the next day? You betcha. I would guarantee that this woman receieves more tips than her counterparts.

But, unless you are in a similar position you might wonder how this might help you and your business. In March I blogged about a Dentist who used handwritten notes to help his business.

No matter what business you are in, your customer will notice when you take the time to write them a note. It doesn't matter if it is on the bottom of the invoice you send, a postcard, a thank you note or a letter. Just take the few extra seconds it takes to write a note.

We have become adept at using technology to communicate in a variety of ways. Twitter, Facebook, E-mails, IM's, text messages allow us to instantly communicate to our friends and our customers. That's great. Instant communication can keep our customers in the loop. But for making a real impact on our customer nothing can beat a handwritten note.

Write someone a note today. See what happens.

How to Greet Your Customer-Attitude is Everything!

In a comment on a recent post Mr Q stated "The standardized greeting is a nice idea, one from which many businesses could learn. The other element, of course, is HOW the greeting is delivered... is it forced or insincere? If so, the WHAT will be completely lost in the HOW. So, as with all good managers, the mayor and/or city council must pay attention in an ongoing fashion to both the message and the delivery."

It was such a great comment I decided to write more about it. MrQ is absolutely correct. The HOW the greeting is delivered is absolutely essential. The following is from my soon to be published book "The Greet Your Customer Manual"

The most important element of your greeting is your attitude. No matter how hard you try to fool people, a negative attitude will be apparent. You give it away through your facial expressions, body language and vocal tone. Sometimes you reveal a negative attitude through what you doan't say or do.

A good attitude is one that is appropriate for your position of business. Clearly a funeral director needs to project a more somber attitude then a balloon store clerk. But both should be connected to their customers and concerned with their needs. Yes even the balloon clerk.

For most businesses, a good attitude means that youa re positive and upbeat, but in a genuine way. A phony cheery greeting has never once been mistaken for a good attitude. You can't successfully paste an insincere smile on your face in order to mask your true feelings. ou need to smile warmly and show enthusiasm for your customers.

So check your attitude. How would you feel if you were greeted in a similar fashion to the way you are greeting your customers?

Greeting Your Customer for Cities-Boardman Does it Right!

Chet Phillips, Boardman Oregon's new mayor understands the importance of a great greeting.

In an article in the East Oregonian, Erin Mills reports about Phillips first city council meeting. At this meeting Phillips announced his "Welcome to Boardman" campaign. He has asked all business owners to greet every new customer with "Welcome to Boardman."

Having the entire city greet visitors with this very welcoming greeting will have many benefits for both the city and for the merchants. First of all it is a great way to brand the city. After a few experiences hearing "Welcome to Boardman" visitors will think "WOW! That is different!" and they will tell friends and family about how welcome they felt. The best form of advertising is always going to be word of mouth. I can imagine Boardman getting known from this simple step.

The other benefit is that it will encourage all businesses to offer a warm greeting. Too often businesses can forget this important step. We get busy or distracted and forget to just say
"Hi" or "thanks for coming in" or any other greeting that shows that you are grateful to have this customer choose you.

In my soon to be published book "The Greet Your Customer Manual" I talk about how to greet your customers in a way that makes them feel like valued guests. I am so glad that the Mayor see how important a greeting can be for businesses and cities.

Why not start greeting your customers so that they feel like they are important to you. Tell me ways that you greet your customers!

Customer Service=Convenience

It has been my believe that what customers really want is EASY. Make it easy for them to do business with you and you will have a customer for life. Even in tough economic times most people still value convenience over price. 

It is amazing how many people make it hard for their customers to do business with them. Everything from making finding their phone number on their website into an Easter Egg hunt (tip: have your phone number as the footer on every page or at least have a clear "contact us" navigation button) to responding to emails and phone messages quickly (tip: 24 hours is TOO long these days. People want to hear back the same day if at all possible)

People need/want to have what they want quickly. Anything you put in their way ends up costing you the customer. We all have way too many choices where to do business. Easy to do business with will end up winning.

Yes, even "free" services need to be convenient. An article in the Star Community Newspaper talks about Shelley Holley, who has taken over the roll of library director at the Frisco Public Library. Holley's goal is to make her library relevant and convenient. She hopes to create a central area where where patrons can "...do things that sometimes now you have to go to several different areas of the library to do." Holley said.

What can you do to make it EASY for your customer to do business with you?

Look at these areas, as your customer might:

Phone systems. Have a friend or relative (who doesn't know the secret routes) to try and call your business. We sometimes haven't tried our own system since it was put in. If they they have to go through more than two sets of prompts you are NOT easy.

Email. Again, have someone outside attempt to contact you by email. How long did it take to get their mail responded to?

Parking. Is it easy to get into and out of your building. Sometimes you can control the parking but you can get innovative. Holiday Market has valet parking during holiday peak hours.

Returns. Yes, people can take advantage of liberal return policies. But I know people who ONLY shop at stores that allow returns easily. If you feel the need to have policies to protect you than make sure that they are clearly marked EVERYWHERE (Ie. on the sales slip, on your website, at the cashier etc. It doesn't hurt to have the salesperson say it out loud.

These are just a few of the ways you need to make your business easy. Now, let's hear from you.

What have you done to make your business easy? Or, what have others done that have made it hard for you to do business with them.

A prize to the best response!

A Holiday Greeting That Worked

OK. I know that the holidays are coming. It isn't a suprise. I know who I am giving to and what I am giving. So why do I wait until the last minute? Well that is probably unanswerable. However, it is clear that I am NOT the only one waiting to the last minute to order for their loved ones. So, as a business servicing these late-comers how do you greet them in a way that is personal and fun?

I think Harry and David succeeded in greeting me in a appropriate and fun way. An automated message came on and said "Thanks for calling Harry and David, we make your holidays easy." At the end of the automated message he said "relax." It wasn't so much a command as an invitation. Then the warm welcoming voice of the sales representative came on "Happy holidays How may I help you?"

Having just laughed at the request to "relax" which was the last thing on my mind I was pleased to hear her voice offering help. In minutes I was off the phone having sent my gifts. You know what? I am more relaxed!

Think of ways you can greet your customers in a way that acknowledges their situation and feels personal even if it is an automated message.

Stop Telling Us it's Our Policy!

Unbelievable. In this dire economy companies are still telling customers "Sorry, I can't do that, it's our policy." Can you really afford to push your customers away because of some stupid misguided policy? Really?

Last Saturday I went to a local dim sum restaurant to celebrate my friend Mary's birthday. There were 10 of us dining and we ordered A LOT of food. One of the guests asked for low sodium soy sauce. He was told "Sorry, that is only for people who are eating sushi." We were stunned. "Really?" he asked. "We can't have low sodium soy sauce if we don't order sushi?" "Right" our waitress said. We did the only sane thing we could do and ordered sushi we DIDN'T want so that we could have the low sodium soy sauce.

So, we got what we wanted. But did the restaurant get what they wanted? If their only concern was preservation of a condiment, then yes they did. But if their goal was pleasing their customer and making loyal customers, no they did not.

I know for a fact that most of us will choose the other dim sum restaurant that doesn't have this crazy rule next time we want dim sum.

Before you start feeling superior, check yourself. Have you or your employees, ever uttered the words " Sorry, that is not our policy" for ANY reason? If you, or they have, then you are as guilty as the restaurant. I am sure you think you have a more substantial reason for saying this. But, it still has the same effect on your customer's opinion of you.

Stop telling your customers that you have a policy that thwarts their desires. Make your policy "Customer Satisfaction" Try it today!